Best Project Management Software for UK Businesses in 2025
Project management software helps teams organise tasks, track progress, and meet deadlines. It plays a key role in improving productivity and communication within businesses of all sizes. Choosing the right software can make managing projects easier and more efficient.
- Last Updated: October 2025
Expert Analysis
by David M. & Emily C.
- Expert Analysis
- 500+ Tools Analyzed
- 50K+ Happy Users
- 99.9% Accuracy Rate
Top CRM Services for Your Business
Excellent
9.3
Outstanding
9.8
Outstanding
8.8
Top Choice
1
Outstanding
9.9
Monday.com 
Work without limits, manage any project, workflow, or process on all-in-one platform
- Good For: Teams, SMBs, marketing & operations
- Core Features: Custom workflows, task automation, visual dashboards and 10+ more.
- Integrations: Slack, Google Drive, Zoom and 200+ more.
Outstanding
9.9
Pros & Cons
- Pros
- Intuitive Interface
- Highly Customizable
- Powerful Automations
- Visual Project Tracking
- Excellent Collaboration Tools
- Intuitive Interface
- Highly Customizable
- Excellent Collaboration
- Robust Integrations
- Visual Dashboards
- Great Mobile App
- Cons
- Can get Pricey at Scale
- Limited Offline Access
- Learning Curve For Beginners
- Some Features Behind Higher Tiers
- Complex Pricing Tiers
- Steep Learning Curve
- Limited Offline Mode
- Can be Overwhelming
Real User Feedback
Price
Features
Ease
Support
Overall
Trending
2
Outstanding
9.7
Hubspot Plan, track, and collaborate – all inside HubSpot’s all-in-one CRM platform
- Good For: Marketing teams, SMBs, agencies
- Core Features: Task tracking, team collaboration, automated workflows and 8+ more
- Integrations: Google Drive, Slack, Asana and 1,000+ more
Outstanding
9.7
Pros & Cons
- Pros
- Built into HubSpot CRM
- Simple Task Management
- Strong Automation Tools
- Seamless Marketing Alignment
- Real-Time Team Visibility
- Intuitive Interface
- Highly Customizable
- Excellent Collaboration
- Robust Integrations
- Visual Dashboards
- Great Mobile App
- Cons
- Limited Advanced PM Tools
- Paid Tiers Get Expensive
- Few Customization Options
- Not Ideal For Complex Projects
- Complex Pricing Tiers
- Steep Learning Curve
- Limited Offline Mode
- Can be Overwhelming
Real User Feedback
Popular
3
Excellent
9.5
ClickUP One app to replace them all, manage tasks, docs, goals, and projects in one place
- Good For: Agencies, teams, remote workers
- Core Features: Custom views, automations, goal tracking and 15+ more
- Integrations: Slack, Google Drive, Zoom and 1,000+ more
Excellent
9.5
Pros & Cons
- Pros
- Extremely Flexible
- Feature-Rich Free Plan
- Great collaboration tools
- Custom dashboards
- Continuous product updates
- Intuitive Interface
- Highly Customizable
- Excellent Collaboration
- Robust Integrations
- Visual Dashboards
- Great Mobile App
- Cons
- Overwhelming For Beginners
- Occasional UI Clutter
- Steeper Learning Curve
- Mobile App Less Refined
- Complex Pricing Tiers
- Steep Learning Curve
- Limited Offline Mode
- Can be Overwhelming
Real User Feedback
4
Excellent
9.3
Asana The easiest way to manage team projects, track progress, and hit deadlines faster
- Good For: Teams, agencies, growing businesses
- Core Features: Task management, timeline view, workflow automation and 10+ more
- Integrations: Slack, Google Drive, Zoom and 200+ more
Excellent
9.3
Pros & Cons
- Pros
- Intuitive Interface
- Strong Collaboration Tools
- Excellent Timeline View
- Robust Integrations
- Great For Remote Teams
- Reliable Mobile App
- Intuitive Interface
- Highly Customizable
- Excellent Collaboration
- Robust Integrations
- Visual Dashboards
- Great Mobile App
- Cons
- Limited Customization (free)
- Can Get Costly At Scale
- Occasional Notification Overload
- Few Advanced Reporting Options
- Complex Pricing Tiers
- Steep Learning Curve
- Limited Offline Mode
- Can be Overwhelming
Real User Feedback
5
Very Good
9.1
Jira The #1 agile project management tool for software teams to plan, track, and release products faster
- Good For: Tech teams, startups, enterprises
- Core Features: Scrum & Kanban boards, sprint planning, real-time reporting and 10+ more
- Integrations: Confluence, Slack, GitHub and 3,000+ more
Very Good
9.1
Pros & Cons
- Pros
- Best For Agile Teams
- Powerful Issue Tracking
- Advanced Reporting
- Great dev integrations
- Visual Dashboards
- Highly customizable
- Intuitive Interface
- Highly Customizable
- Excellent Collaboration
- Robust Integrations
- Visual Dashboards
- Great Mobile App
- Cons
- Steeper Learning Curve
- Complex Setup For Non-Devs
- Can Feel Cluttered
- Limited Offline Access
- Complex Pricing Tiers
- Steep Learning Curve
- Limited Offline Mode
- Can be Overwhelming
Real User Feedback
6
Very Good
8.9
Notion All-in-one workspace for notes, projects, and collaboration, fully customizable to your workflow
- Good For: Teams, freelancers, startups
- Core Features: Task boards, docs & wikis, database views and 20+ more
- Integrations: Slack, Google Drive, Zapier and 100+ more
Very Good
8.9
Pros & Cons
- Pros
- Highly Flexible
- Combines Docs & Tasks
- Minimalist Interface
- Great for Team Knowledge Base
- Constant Feature Updates
- Intuitive Interface
- Highly Customizable
- Excellent Collaboration
- Robust Integrations
- Visual Dashboards
- Great Mobile App
- Cons
- Can Feel Unstructured
- No True Offline Mode
- Limited Advanced Reporting
- Steeper Setup For Beginners
- Complex Pricing Tiers
- Steep Learning Curve
- Limited Offline Mode
- Can be Overwhelming
Real User Feedback
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Editor’s Top Pick
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Users love the balance of value, ease of use, and top-tier support earning it a standout 9.3 overall.
How to Choose the Best Project Management Software for Your Business
Project management software in 2025 must offer tools that boost efficiency, protect sensitive data, and support teams working from multiple locations. These key features ensure smooth operations and help teams stay organised.
AI Integration
AI is becoming central to project management software. It helps automate routine tasks like scheduling, resource allocation, and risk identification. This reduces human error and saves time.
AI can analyse project data to predict delays or budget overruns. It also offers smart recommendations to improve workflows. Some tools use natural language processing to turn conversations into task lists. Effective AI integration turns data into actionable insights, helping teams work smarter.
Data Security and Compliance
Data security is crucial in project management software. The right tools protect sensitive information with strong encryption and secure user access controls.
Compliance with regulations like GDPR is essential for UK businesses. Software must support audit trails and secure data storage to meet legal standards.
Look for software that offers multi-factor authentication and regular security updates. These features reduce the risk of cyber-attacks. A clear privacy policy and data handling transparency are also important for trust and compliance.
Mobile Access and Remote Collaboration
Teams increasingly work from different places and devices. Mobile access allows users to check updates, manage tasks, and communicate wherever they are.
The software should support both iOS and Android with dedicated apps or responsive web design. It must also allow offline work, syncing data automatically when online.
Remote collaboration tools like real-time chat, file sharing, and video calls are vital. These features ensure teams stay connected and aligned, even when apart. Easy-to-use interfaces improve adoption and keep teams productive on the go.
For more detailed options, check the best project management software picks for 2025.
Benefits Of Project Management Software For UK Businesses
Project management software offers clear advantages to UK businesses by making tasks more organised, improving how teams work together, and helping companies meet legal requirements.
Enhanced Team Productivity
- Centralise communication to cut down emails and save search time
- Prioritise tasks and balance workloads to boost team output
- Track progress in real time to give timely support and keep focus
- Use mobile apps so remote or flexible workers stay connected
Streamlined Project Delivery
- Plan projects step-by-step with clear tasks, deadlines, and owners
- Use visual tools like Gantt charts or Kanban boards to track progress
- Spot bottlenecks early and adjust plans quickly to stay on track
- Automate reminders and task updates to save time and reduce errors
Improved Regulatory Adherence
- Store project records securely to simplify audits and ensure transparency
- Set compliance tasks with deadlines and automated alerts to meet regulations
- Protect sensitive data with secure storage and permissions to follow UK GDPR
Our top picks for May 2025
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Outstanding
- Pros
- User-friendly Iinterface
- Strong mobile support
- Saves time with automation
- Cons
- LearReporting can be basicning Curve
- Limited advanced customisation
Outstanding
- Pros
- Easily integrates with most tools
- Real-time dashboards for insights
- Good for lead Management
- Cons
- Can be complex for new users
- Cost can be a barrier
Outstanding
- Pros
- Easy to use
- AI-powered customer platform
- Visualize and customize your funnel
- Cons
- Advanced features can cost extra
- Limited Customization on free plan
Outstanding
- Pros
- User-friendly Iinterface
- Strong mobile support
- Saves time with automation
- Cons
- LearReporting can be basicning Curve
- Limited advanced customisation
Outstanding
- Pros
- Easily integrates with most tools
- Real-time dashboards for insights
- Good for lead Management
- Cons
- Can be complex for new users
- Cost can be a barrier
Outstanding
- Pros
- Easy to use
- AI-powered customer platform
- Visualize and customize your funnel
- Cons
- Advanced features can cost extra
- Limited Customization on free plan
- Last Updated: June 2025
Most Commonly Asked Questions About Crm Software
1Does project management software help with team collaboration?
Yes. These tools centralize communication, file sharing, and task updates in one place, reducing the need for endless email threads and helping teams stay aligned
2 Can project management software integrate with other business tools?
Most platforms integrate with apps like Slack, Google Workspace, and Microsoft Teams, so teams can streamline workflows without switching between systems.
3 How does project management software improve productivity?
It provides visual dashboards, task prioritization, and real-time progress tracking – helping managers identify bottlenecks early and keep projects on schedule.
4 How long does it take to implement project management software?
Setup time depends on team size and complexity. Many tools are ready within a few hours, while larger organizations may need a few weeks for full adoption
Our Top 3 Picks
1Monday
- Good For: Any Company Size
- Core Features: Agile Development, API
- Integrations: DocuSign, Dropbox
Monday.com Project Management helps businesses organize tasks, projects, and deadlines in one place without needing technical skills. Users can assign responsibilities, set timelines, and track progress visually through boards, Gantt charts, and calendars. Automation reduces repetitive work by sending reminders, updating statuses, and streamlining approvals. Dashboards give managers a clear overview of project progress, resource allocation, and deadlines. The platform also improves collaboration with file sharing, comments, and real-time updates, keeping every team member aligned and productive.
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Overall Score
2ClickUp
ClickUp
All-in-one project management & collaboration platform built for modern teams
- Good For: Any Company Size
- Core Features: Agile Development, API
- Integrations: DocuSign, Dropbox
ClickUp lets teams centralise projects, docs, chats and workflows into one adaptable workspace. Users can organise work hierarchically, apply 35+ ClickApps for customization, and choose from over 15 views. The platform’s automation engine helps reduce repetitive tasks by triggering updates, reminders or conditional changes.
ClickUp also shines with AI features – its “Brain” can summarise meetings, auto-generate tasks, and assist with content creation.
Dashboards offer real-time visibility into progress, workload, and deadlines, and built-in communication (comments, docs, chat) reduces context switching. While the breadth of features gives great flexibility, the platform does come with a steep learning curve for new users
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Overall Score
3Hubspot
HubSpot
Powerful project management platform for scaling businesses
- Good For: Any Company Size
- Core Features: Agile Development, API
- Integrations: DocuSign, Dropbox
HubSpot’s Projects feature helps teams manage tasks and workflows effortlessly, without needing to learn a completely new system. Users benefit from prebuilt templates crafted by HubSpot experts that speed up project setup. This minimizes the learning curve – many report they can start using it right away.
Task collaboration is smoother thanks to mentions, document sharing, and contextual notes
HubSpot’s overall usability is often praised. Users describe the interface as intuitive, ideal for users without technical backgrounds. Even as features expand, the core experience remains friendly.
What Verified Users Are Saying
See why real users trust Tech Verifiers to help them choose smarter.
- Powered by AI Analysis
Overall Score
9.3
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